Privacy Policy
In accordance with applicable laws, Into All The World, Inc (hereafter referred to as “IATW”) is committed to protecting the privacy of its members, donors, volunteers, employees, directors, officers and any other persons about or from whom IATW collects personal information. IATW embraces the principles of the Canadian Standards Association Model Code for the Protection of Personal Information to ensure that all personal information is properly collected, used only for the purposes for which it is collected and is disposed of in a safe and timely manner when no longer required.
In being, or becoming, a member of IATW, it is recognized by all such individuals that the Bible portrays believers as members of one body (see I Corinthians 12). This requires the sharing of personal information with the body. IATW, its members and adherents, by voluntary implied contract, submit to, and are bound by, the Policies of IATW.
Except for the above implied consent to collect, use and retain personal information, no personal information will be sold, rented, leased or otherwise made available to any person without the explicit consent of the person. Except as otherwise required by the Policies of IATW or the operation of law, every member and adherent has the right, at any time, to withdraw his or her implied or explicit consent for the use of his or her personal information for any or all previously authorized uses.
With respect to the privacy of personal information the above means that all members have given their implied consent to use their personal information for all internal purposes of IATW to the extent that such use is in agreement with the IATW Policy Manual and the pronouncements of the agency from time to time.
Other persons or organizations who act for, or on behalf of, IATW are required to comply with the principles and the Policy and will be given restricted access to personal information solely to perform the services they may be retained to perform for IATW.
IATW has designated Andrea Bothwell, to be its Privacy Officer. Any inquiry, request or concern related to privacy matters should be made in writing to her, to be contacted at:
Andrea Bothwell, Managing Director
Into All The World
201B-727 Woolwich St.
Guelph, ON
N1H 3Z2
(226) 706-1701
1. Accountability
IATW is responsible for maintaining and protecting the personal information under its control. IATW has appointed a Privacy Officer who is responsible to ensure that IATW complies with its privacy obligations in accordance with applicable privacy laws.
2. Identifying Purposes
IATW collects and uses personal information for a variety of purposes including, but not limited to,
▪ providing services to individuals ministered to by IATW;
▪ establishing and maintaining members lists;
▪ managing payroll and benefits;
▪ employee performance evaluations;
▪ establishing and maintaining lists of donors;
▪ to contact donors for fundraising purposes.
IATW shall identify and explain the purposes for which it collects personal information, to the person from whom the personal information is being collected, before or at the time the information is collected.
3. Consent
Consent will be obtained from the person whose personal information is collected, used and disclosed, unless obtaining the consent would be inappropriate or not required by law. Sometimes the person’s consent may be implied by virtue of the client voluntarily providing personal information for the purpose of donating to IATW. Consent may also be implied where a donor is given notice and a reasonable opportunity to opt-out of their personal information being used for mail-outs or fundraising campaigns and the donor does not opt-out.
4. Limiting Collection
Information collected will be limited to that required for the purpose or purposes identified by IATW. IATW is committed to collecting personal information in a fair, open and lawful manner.
5. Limiting Use, Disclosure and Retention
Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the person or as required by law. All collected personal information shall be destroyed, erased or made anonymous as soon as the purpose for which it was collected is no longer relevant, or as permitted by the law. Nothing in this Privacy Policy prevents the staff from collecting, retaining and using information related to individuals ministered to by IATW, since such information assists in providing quality services to those ministered to.
6. Accuracy
Personal information shall be maintained in as accurate, complete and up-to-date a form as is necessary to fulfill the purposes for which it was collected.
7. Safeguards
Personal information will be protected by security safeguards that are appropriate to the sensitivity of the personal information. We will take all reasonable precautions to protect personal information from any loss or unauthorized use, access or disclosure.
8. Openness
Information regarding the privacy policy of IATW, as well as the personal information management, shall be available as requested. The information will include:
▪ Name and address of the Privacy Officer
▪ Means of gaining access to personal information held by IATW
9. Access to Personal Information
Access to personal information will be granted, where IATW is legally required to release the information and provided that the disclosure does not violate any applicable statutes or contracts, to the person to whom the information pertains where there is an appropriate written request. The existence, use and disclosure of the personal information will be granted within a reasonable period of time. Any inaccuracy or incompleteness of personal information will be amended as required.
10. Challenging Compliance
Complaints or inquiries about the collection, use, disclosure or retention of personal information and IATW’s compliance with these ten principles should be directed to the Privacy Officer. The Privacy Officer will investigate complaints and ensure that appropriate measures are taken.